Data protection information for our job applicants

Dear applicant,

We greatly value your trust in us, which is why it is very important to us to protect your data and your personal rights, and to respect your right to information self-determination with regard to the collection, processing and use of your personal data. The following information gives you a quick and easy overview of which of your data is collected and processed by us in connection with your application. You can find information on data processing on our website in general in our Data Protection Policy.

Responsible for data protection is zooplus Polska Sp. z o.o., ul. Prądnicka 20 a, 30-002 Kraków, Poland, represented by its managing directors Barbara Sadowska and Jochen Doster. You can call us on +49/89/21129211 or send us as an e-mail at service@zooplus.de. Our Data Protection Officer, Nikolaus Bertermann, can be reached at the following address: daspro GmbH, Neues Kranzler Eck, Kurfürstendamm 21, 10719 Berlin, Germany, or you can call him on +49/30/878774150 or e-mail him at bertermann@daspro.de.

zooplus processes your application details for the sole purpose of assessing your professional competence and to contact you (Art. 6 (1). b GDPR, Section 26 BDSG [German Federal Data Protection Act]). Your application documents shall only be forwarded to those departments that require these for evaluating the application and for recruitment purposes (HR department, the technical department responsible for posting the job, legal department, zooplus management). We use Recruitee (www.recruitee.com), the HR software developed by Recruitee B.V., Johan Huizingalaan 763A, 1066 VH Amsterdam, Netherlands, for the application process. In this respect, we have concluded a commissioned processing contract pursuant to Art. 28 GDPR to ensure that your data is processed only as instructed by us and that it is protected in accordance with the highest security standards.

We do not process your application data outside the European Union or in countries outside the European Economic Area (EEA).

zooplus shall only store your data for as long as is necessary to complete the application procedure or, in the event that you are offered a job, to conduct the employment relationship. If you are not offered a job at this time, we shall delete your application documents no later than 6 months after we have made our decision, unless you have given us your express consent to add your name to our pool of applicants, permitting us to contact you should we have another job/position for you.

We do not use any automated decision-making processes, including profiling, in our application procedure. You are not obligated by law or under contract to provide any data. However, please understand that we may not be able to consider your application if you do not provide us with full details.

You have the right at any to time to request confirmation that we process personal data and the right to receive information about this personal data. You also have the right to have the data corrected or deleted, or to request restricted data processing, as well as the right to object to the processing of your personal data at any time and/or to withdraw your consent to the processing of the data at any time, or to request that data be transferred. Additionally, in the event of a breach of data privacy, you have the right to lodge a complaint with our Data Protection Officer or by e-mail to recruiting@zooplus.pl, or with a supervisory authority.

Your zooplus HR department

Personal data of careers website visitors

We use your personal data for:

  • learning more about the behaviour of the visitors of our careers website to improve our recruitment process and this website;
  • improving and monitoring the performance of this website;
  • and generating anonymized data that we share with our partners.

All processing of personal data of careers website visitors is based on our legitimate interest to facilitate recruitment.

We process the following personal data of careers website visitors:

  • Device and browser
  • IP-address
  • Requests and responses sent from and to your device
  • Source website (we use a cookie to track this)
  • Behaviour on our website

Your personal data is also processed by Indeed on pages where we display a button to ‘Apply with Indeed’, even when you don’t use that functionality. Indeed may use cookies. The privacy policy of Indeed applies for processing of personal data by Indeed:

https://www.indeed.com/legal

Personal data of job applicants

If you apply for a job then we process your personal data to facilitate the entire job application procedure on the grounds of our legitimate interests for recruiting. After the procedure we will delete your personal data as soon as possible, unless we have informed you that we require it for other purposes. The following personal data can be processed for the job application procedure:

  • Any personal data that you provide through our job application form including, but not limited to:
    • Full name, email address, phone number, picture, cover letter, résumé, LinkedIn profile, Indeed profile and which job you have applied for.
  • Statuses, notes and planning related to your job application
  • Email communications

Under European data protection law we are required to inform you that withholding personal data in your job application can give you a disadvantage in comparison to other candidates who are applying for the same role.

Your personal data has to be processed by LinkedIn and Indeed to allow for the ‘Apply with LinkedIn’ and ‘Apply with Indeed’ functionalities. LinkedIn and Indeed may use cookies. You can find their privacy policies on the following websites:

https://www.indeed.com/legal

https://www.linkedin.com/legal/privacy-policy

Requests or questions

Feel free to contact us if you have any questions regarding your personal data. You can also contact us with requests to exercise your rights under European data protection law. Such rights include the rights to access, rectification, erasure, restriction of processing, data portability and object.

Complaints

We advise you to contact us first if you have any complaints regarding the processing of your personal data. But you have the right to lodge a complaint with the supervisory authority.