HR and Administration Manager

Job description

HR Responsibilities:

  • Preparing and maintaining personnel files and other documents for the legal purpose (employment contracts, contract extension, work certificates)
  • Processing changes in employees’ employment life-cycle (new hire, transfer, termination, time & attendance, benefits, payroll)
  • Managing and recording HR documentation and ensuring that is completeness and up-to-date (contract, certificates, etc.)
  • Preparing data for payroll, validating and performing calculations, cooperating wit external payroll provider
  • Administration of all employee benefits (medical coverage, fitness/sports benefits)
  • Sharing knowledge with team members about labor law
  • Supporting the recruitment processes and on-boarding of new employees

Office Administration responsibilities:

  • Taking care of day-to-day administrative tasks
  • Developing, reviewing, and improving administrative systems, policies, and procedures
  • Supporting Board Members in ensuring company compliance with policies, procedures, and legal regulations
  • Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained
  • Working with accounting and management teams to set budgets and monitor spending
  • Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
  • Organization and settlement of business trips
  • Ensuring that all invoices and payments have the necessary approval and that these are done according to schedule and internal rules/procedures
  • Ensuring effective information and documents flow
  • Responsible for filling all company documents/contracts
  • Supporting additional projects whenever necessary


  • Minimum 4 years working experience in HR and Office administration position responsible for the comprehensive administration of the company, facility
  • Working knowledge in the area of labor law, exceptions/special situation in Polish payroll, taxation, and social security
  • Accuracy, customer approach, confidentiality
  • College/University degree
  • Very good English and Polish language required
  • Ability to work with MS Office tools
  • Very good analytical skills, proficient in Excel, Power Point, Word
  • Self-driven, open-minded, with a high energy level and ability to multitask
  • Strong organizational skills and attention to detail